Ducks Unlimited
Sunday, 15 September 2019 06:27

AGM 2013 Minutes

Welcome:

The President, David Smith, welcomed members to the 38th Annual General  Meeting.

Many thanks to Di Pritt and Waimarino Wine Club for a very enjoyable evening last night.

David spoke of the end of his presidency – but still a lot of work to be done. DU faces a crisis in interest and membership.

He spoke of the Boards time spent looking at alternatives in the drive for younger members. Advice was sought and some  possibilities have come out of that. We could look at the possibility of getting  together with all like organisations, e.g.  Forest & Bird, Fish & Game, National

Wetlands Trust, and Waterfowlers to form umbrella group to go to Government. This means that we would retain identity with no merger. There is a large amount of cross fertilisation over these organisations. However DUNZ could become a member with a stronger thrust on a national basis. As a result of the discussions at Board level David and John Bishop met with Tony Roxburgh some three weeks previous. They see some merit in the idea. DUNZ is seen as having the wetland expertise. Tony Roxburgh, from National Wetlands Trust, was introduced to the AGM and gave his background. He reinforced David’s  comments and said that the idea of an  umbrella group had a lot of merit. It had been raised with the Trust and they were comfortable at this stage of discussion. The forming of an alliance would give all individual small groups a voice. David then asked members to talk to Board members throughout the day and give some feedback. David now needs to step back and Ross Cottle has agreed to take over his role as President.

Apologies:

Lady Isaac, Kevin and Vietta Campbell, Alan Wilks, Ossie and Mary Latham, Euan Bidwell, Chris Bindon, Barbara Hanbidge, Gordon Pilone, Rob and Robin Borthwick, Lorraine Jensen, Wendy Simmons, Shonagh Lindsay, Myra Smith, Janet Denny, John and Diny Dermer, Graham Gurr, Dawn Pirani, Andrew Fulford, Sharon Cottle,  Ken and Jacqui Barnes, Pam & Brian Maunsell, Adrienne Bushell, Peter and Anne Russell, Raeleen Mabin.

Motion: That the apologies tendered are  accepted.
Moved: John Bishop, Seconded: James Martin. Carried.

 

Minutes of the last AGM:
Circulated in Flight #150 and copies 
available at the AGM.
Motion: That the minutes of the last AGM be accepted as a true and complete record. Moved: Ian Jensen, Seconded:  James Martin. Carried.

 

 

Matters arising from the 2011 minutes: There were no matters arising.

Thanks to David Smith to be recorded and congratulations on appointment as Judge of District Court.

Presidents Report: David Smith As circulated in Flight #150 and tabled.

Motion: The Presidents report is accepted. Moved: John Bishop, Seconded: W Abel. Carried.

Matters arising from the Presidents 2012 Report: There were no matters arising.

Financial Report: John Bishop

Presented at the meeting – as at March 31, 2011.

Current Account  $19,854
Rapid Saver  $9
Term Deposit   $46648  

Accounts be accepted subject to the review of engagement.

Due to the timing of the AGM this year the 2012 accounts are not yet finalised. Motion: That the 2011 financial report be accepted.

Moved: John Bishop, Seconded: David Smith.

Carried.

Waterfowl and Wetlands Trust Report: David Smith (tabled). Reiterated that the nature of this investment means that it is a long term one that  fluctuates, however we are almost back to the position of 2007 and the next 9 months should see an improvement. Moved: David Smith, Seconded: Jim Law. Carried.

Election of Officers:

Board Election:

The President read out the following  Statement:

The Constitution states that the Board should consist of not less than six, of which half, but not more than two thirds shall be permanently appointed Directors.

As of right, the permanent appointments are the Chairman, President, Vice President, Secretary and Treasurer. Other permanent appointments are Neil Candy and William Abel.

Nominations for the Board:

New nomination from Jim Law for Andrew Fulford. Has been a long term member of DUNZ and works in wetland restoration. Moved: Jim Law, Seconded: Ross Cottle. Carried.

Are there any other nominations from the floor? None.

Reports:

Wetland Care: William Abel (tabled). Moved: William Abel, Seconded: Ian Jensen.

Carried.

Website Report: (tabled).

Michelle Cooper (webmaster) covered off her report. The website is getting a lot of hits – what is being looked at? Through the background information I am able to see the mostly looked at are news, duck facts and wetland facts and 69 percent of people are coming to DUNZ website directly.

Quack Club now has 80 members. Five schools are using our resources.

Moved: Jim Law, Seconded: William Abel. Carried.

Wairio Wetland:

Jim Law (Full report tabled).

Covered off report. • Have raised profile and credibility • Maintaining good coverage in media • Looking to ratchet up project due to  success • Need to update strategic plans • Making a case to DU Board for further funding.  Moved: Jim Law, Seconded: John Bishop. Carried. Jim Campbell proposed a vote of thanks to Jim Law for his energy and hard work with Wairio and said that without Jim it all wouldn’t happen. Pateke: Full report tabled

Opuatia Report:

John Bishop - This project is in abeyance.

General Business:

Received an email regarding DUCs 75th anniversary at Oak Hammock Marsh
DUNZ AGM – to go back to winter time scenario. July/August. Aware that we need to keep costs down.
Dart competition at Di Pritts last night raised $46 with the winner getting 102 points in 2 shots!
Ian Jensen spoke of Pharazyn Reserve - a KCDC project for the rehabilitation of an old wetland in Waikanae. Local schools are heavily involved but very light on members.
Thanks to Liz Brook for Flight magazine.

Closure:

The President thanked the Board for their work throughout the year.

The meeting closed at 10.20am.

 

 

Published in Issue 156
Tuesday, 27 February 2018 06:54

AGM 2014 Minutes

Ducks Unlimited New Zealand
40th Annual General Meeting 2 August 2014
9am at Brackenbridge Conference Centre, Martinborough.
Welcome:
The President John Cheyne, welcomed members to the 40th Annual General Meeting.

Apologies:
Ian, Dawn and Paul Pirani, Nancy Payne, James and Di Martin, Dan Steele, Anne Russell, Chris Bindon, Clare Worth

Motion:
That the apologies tendered are accepted.
Moved: Di Pritt
Seconded: Ian Jensen
Carried

Minutes of the last AGM:
(Copies available at the AGM.)
Motion: That the minutes of the last AGM be accepted as a true and complete record.
Moved: John Bishop.
Seconded: Jim Campbell.
Carried.

Matters arising from the 2013 minutes:
No matters arising.

President’s Report:
John Cheyne (Circulated in Flight #164, copies available at the AGM.) -
John thanked the Board for their contribution.
- Talked about Bittern research which the Board is supporting to $2.5K
Motion: The President’s report is accepted.
Moved: John Bishop, Seconded: Jim Campbell.
Carried.

Matters arising from the President’s 2013 Report:
No matters arising.

Financial Report:
John Bishop
John presented the Financial Report which is subject to review Income $61K Expenses $68K - Our membership is waxing and waning. -
Change in AGM receipts due to way accommodation was charged.
- Chapter donations are half.
- Still a deficit of $7K.
Motion: That the 2014 financial report be accepted.
Moved: John Bishop, Seconded: Jim Campbell.
Carried.

Waterfowl and Wetlands Trust Report:
David Smith.
A/Cs completed and reviewed.
The Financial Year ends 31 December.
Funds were up from $415K to $437K, an improvement of our position by 8.4%.
As always subject to $$ fluctuations however fund is in good shape.
Moved: Di Pritt,
Seconded: K Barnes.
Carried.

Election of Officers:
Board Election: The President read out the following Statement:

The Constitution states that the Board should consist of not less than six, of which half, but not more than two thirds shall be permanently appointed Directors. As of right, the permanent appointments are the Chairman, President, Vice President, Secretary and Treasurer.

Other permanent appointments are Neil Candy and William Abel.

Nominations for the Board:
As there are no new nominations the existing board members, Jim Law and John Dermer, be re-elected.
Moved: David Smith,
Seconded: Glenys Hansen.
Carried.

Reports:
Wetland Care: William Abel (tabled).
Royal Swan Report: William Abel (tabled).
Website Report (tabled).
Michelle Cooper (webmaster) covered off her report.
Have had good hits on the website. If anyone has anything for website please let us know
Wairio Wetland: Jim Law (Full report tabled).
Jim firstly recognised the involvement of Ross Cottle, Jim Campbell, Howard Egan and John Cheyne on the Wairio project. He showed some photos of the project.
 
Summary: This project lead by DU, is strongly supported and seen as a success. It is a forerunner for the collaborative process with DOC.
 
Pateke:
Mike Camm (Full report tabled).

Whio:
Peter Russell (Full report tabled).
Peter talked to his report. Young pairs going well, using wild birds and flock mating. Bringing in South Island eggs. Survival rates are pretty good. Releasing at Egmont, think the tides have turned.
 
Membership Report:
Jan Abel.
- 75% renewal rate for membership to date – about same as last year.
- How would people feel with emailing out membership renewals? With another increase coming up in postage would this be a good opportunity?

General Business: 
Liz Brook Flight Editor spoke to the meeting – she would like more photos or material from members.

John Bishop talked to the AGM.
-looking for guidance from members as to where DUNZ goes in the future. Mentioned that DU Canada has their AGM every two years, also mentioned letter from Whangarei Forest & Bird. Maybe put money in a Trust?

Closure:
The meeting closed at 10.05am
Published in Issue 164
Thursday, 22 February 2018 06:38

AGM 2015 - minutes

41st Annual General Meeting August 2015

Ducks Unlimited New Zealand

8.30am at Distinction Hotel and Conference Centre, Palmerston North. 

Welcome:

The President John Cheyne, welcomed members to the 41st Annual General Meeting.

A special welcome was extended to the  Piranis.

Apologies:

Glenys Hansen and Athol Rowden, Dan and Sandy Steele, Peter and Anne Russell, Chris Bindon, Graham Berry, Sue Perry, Fraser Chetwin.

Motion:

That the apologies tendered are accepted.

Moved: John Bishop.

Seconded: Di Pritt.

Carried .

Minutes of the last AGM: 

(Circulated in Flight #164, copies available at  the AGM.)

Motion:

That the minutes of the last AGM be accepted as a true and complete record. Moved:

David Smith.

Seconded: Neil Candy.

Matters arising from the 2014 minutes:

No  matters arising.

President’s Report:

John Cheyne (Circulated in Flight #164, copies available at  the AGM.)

We are facing challenges with maintaining our membership. Our members are aging and younger people just aren’t joining. 

Main support base is from Wairarapa and Manawatu Chapters. The Wairio wetland project continues to be our major wetland restoration project. 

Reiterated his thanks to three key ladies – Liz Brook, Jan Abel and Michelle Cooper 

Motion:

The President’s report is accepted.

Moved: John Bishop.

Seconded: Adrienne Bushell.

Carried. 

Matters arising from the President’s 2014  Report:

No matters arising.

Financial Report:

John Bishop

John ran through the accounts and explained the main differences between receipt of funds.

This particularly relates to the Wairio project where payout has occurred before receipt of funds in. 

Accounts show a loss of $41253 for y/e 31 March 2015 

Motion:

That the 2015 financial report be accepted.

Moved: John Bishop.

Seconded: Ken Barnes.

Carried.

Waterfowl and Wetlands Trust Report: 

David Smith. 

Funds $463420 as at July so even with the usual fluctuations it has not done too badly, an improvement of our position of  just under 8 percent.  

Held in a variety of companies predominantly Australasian but some overseas. 

Adrienne Bushell questioned re ethical investing. 

Moved: Di Pritt.

Seconded: John Bishop.

Carried.

Election of Officers:

Board Election:

The President read out the following  Statement:

The Constitution states that the Board should consist of not less than six, of which half, but not more than two thirds shall be permanently appointed Directors. 

As of right, the permanent appointments are the Chairman, President, Vice President, Secretary and Treasurer. 

Other permanent appointments are Neil Candy and William Abel. 

John Dermer and Jim Law are standing again

by rotation and also have a nomination of Gill Lundie for the Board. 

Call for any further nominations – None - therefore all were declared as duly elected. 

Moved: David Smith.

Seconded: Glenys Hansen.

Carried.

Reports:

Wetland Care: William Abel (tabled).

Royal Swan Report: William Abel (tabled).

Website Report: Michelle Cooper (webmaster) Same as last year but with more visitations.

Could someone write on how to build a wetland. And what to plant maybe publish on our  website?

Quack Club: Only have five schools involved and 80 younger kids belong. It is continuing  successfully but could be doing better. 

Wairio Wetland:

Jim Law (Full report tabled).

He also showed photos of the project.

Summary: In Wairarapa this project is seen as a significant success story and could be considered a forerunner for organisations such as ours to take on. Perhaps DUNZ could look at one large project every 5 years - need to look to start a new one.

Pateke: Mike Camm (no report).

Whio: Peter Russell (Full report tabled).

Membership Report: Jan Abel. 78 percent memberships renewed slightly up  on last year.

General Business:

Clarification re Election of officers given. John Dermer and Jim Law were re-elected with Gill Lundie welcomed to the Board. 

Thanks to the Board members for their contribution. 

Closure:

The meeting closed at 9.30am.

Published in Issue 167